Glasgow Kayak Club Privacy Policy
This privacy policy will explain how our organisation uses the personal data we collect from you when you use our website.
Topics:
- What data do we collect
- How do we collect your data
- How will we use your data
- How do we store your data
- Marketing
- What are your data protection rights?
- What are cookies?
- How do we use cookies?
- What types of cookies do we use?
- How to manage your cookies
- Privacy policies of other websites
- Changes to our privacy policy
- How to contact us
- How to contact the appropriate authorities
What data do we collect?
Glasgow Kayak Club (GKC) collects the following data:
- Personal identification information (Name, email address, phone number, etc.)
- Contact information for an emergency contact
- Reservations for club events reserved through the web site
- Purchases of club products through the web site
How do we collect your data?
You directly provide GKC with most of the data we collect. We collect data and process data when you:
- Apply for membership online, make a reservation for a club event, or place an order online for any of our products or services.
- GKC may also receive your data indirectly from the following sources:
- If you choose to use your Facebook login, we retain a reference to your Facebook ID
- Website visits: – Information collected automatically using cookies: whenever you interact with our website (including when you browse the website or download information from it) we collect and store certain types of information about your visit using cookies. We describe how we use cookies and how you can disable them below. The information we collect using cookies includes information which identifies the computer you use to access the website, the date and time of the visit and the pages visited.
How will we use your data?
GKC collects your data so that we can:
- Contact you regarding club business, for example general meetings.
- Register your club membership with the Scottish Canoe Association (SCA)
- Retain records of membership to fulfil the club’s legal obligation as a Scottish Charitable Incorporated Organisation (SCIO)
- Get in touch with your nominated emergency contact in the event of an emergency while participating in club activities
Names of registered participants in Club events are visible on the web site to logged in Club members only. Names of prize winners and other participants in competitive events may be published on the web site and elsewhere after the event. No other information identifying individual members is published without their explicit consent.
The Club is affiliated to the Scottish Canoe Association (SCA), the governing body of the sport in Scotland, and registers the names, addresses and dates of birth of Club members with the SCA as required for affiliation. The SCA uses membership data in accordance with its privacy policy. GKC does not share your data with anyone else.
In line with its legal obligations as a SCIO, GKC will, in response to a reasonable request from a member, provide the membership list including the name and address of each member, including former members for a period of six years from the date on which they ceased to be a member,
How do we store your data?
GKC securely stores your data on secure sites provided by our web hosting provider GoDaddy.
A working copy of your data may be stored on the personal computer of a club committee member as an encrypted spreadsheet or similar.
GKC will keep your membership data for a minimum of six years from the date on which you cease to be a member. This is a legal requirement for a SCIO. Once this time period has expired, we will delete membership data periodically using a manual process.
GKC will keep your data relating to events for which you registered and goods that you purchased for 180 days from the date of the event or purchase. Once this time period has expired, we will delete your data by using an automated process.
Please note that email correspondence with us is in free format text and cannot be encrypted. Accordingly please do not send any sensitive information such as credit card details or passwords via email. Please also note that perfect security does not exist on the Internet. You’ll know that you’re in a secure area of our website when a “padlock” icon appears on your screen and the “http” portion of our URL address changes to “https.” The “s” stands for “secure.”
Marketing:
We may use your email address to serve you with online advertising (including on social media channels) operated by Facebook, Instagram and Google where you are a registered user of such services.
Our online and social advertising will include personalised and non-personalised remarketing. Personalised advertising is marketing which has been specifically tailored to you. For example, our personalised remarketing will feature our products and services that we think are most likely to appeal to you. Non-personalised advertising is marketing about our products and services generally and is not tailored to any particular individual.
Where we are undertaking personalised online advertising, we will also use information that we observe about you from your interactions with our Site, and our email communications to you and/or with our products and services
What are your data protection rights?
GKC would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request GKC for copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that GKC correct any information you believe is inaccurate. You also have the right to request GKC to complete the information you believe is incomplete.
The right to erasure – You have the right to request that GKC erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that GKC restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to GKC’s processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that GKC transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: [email protected]
Cookies
Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology
For further information, visit allaboutcookies.org.
How do we use cookies?
GKC uses cookies in a range of ways to improve your experience on our website, including:
- Keeping you signed in
- Understanding how you use our website
What types of cookies do we use?
There are a number of different types of cookies, however, our website uses:
A list of all the cookies used on the Website by category is set out below.
Strictly necessary cookies
These cookies enable services you have specifically asked for. These cookies are essential in order to enable you to move around the Website and use its features, such as accessing secure areas of the Website.
Performance cookies
These cookies collect anonymous information on the pages visited. By using the Website, you agree that we can place these types of cookies on your device.
These cookies collect information about how visitors use the Website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how the Website works.
Functionality cookies
These cookies remember choices you make to improve your experience. By using the Website, you agree that we can place these types of cookies on your device.
These cookies allow the Website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.
Third party cookies
These cookies allow third parties to track the success of their application or customise the application for you. Because of how cookies work we cannot access these cookies, nor can the third parties access the data in cookies used on our site. Specifically we use Facebook tracking pixel and Google analytics to track your visit.
For example, if you choose to ‘share’ content through Twitter or other social networks you might be sent cookies from these websites. We don’t control the setting of these cookies, so please check those websites for more information about their cookies and how to manage them.
How long are cookies stored for?
Persistent cookies – these cookies remain on a user’s device for the period of time specified in the cookie. They are activated each time that the user visits the website that created that particular cookie.
Session cookies – these cookies allow website operators to link the actions of a user during a browser session. A browser session starts when a user opens the browser window and finishes when they close the browser window.
Session cookies are created temporarily. Once you close the browser, all session cookies are deleted.
Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience.
You can find more information about cookies at www.allaboutcookies.org and www.youronlinechoices.eu.
Disabling / Enabling Cookies
You can accept or decline cookies by modifying the setting in your browser. The “help” portion of the toolbar on most Internet browsers will tell you how to change your browser cookie settings, including how to have the browser notify you when you receive a new cookie, and how to disable cookies altogether For further details on how to do this please visit the educational sources http://www.allaboutcookies.org and http://www.youronlinechoices.eu.
Please note that if you disable cookies you may not be able to use all the features of our website.
Functionality – GKC uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
Privacy policies of other websites
The GKC website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.
Changes to our privacy policy
GKC keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 18 October 2021.
How to contact us
If you have any questions about GKC’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us using the Contact form on the club web site or by email at [email protected]
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that GKC has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office – Scotland
The Information Commissioner’s Office – Scotland
Queen Elizabeth House
Sibbald Walk
Edinburgh
EH8 8FT
Telephone: 0303 123 1115
Email: [email protected]